Have you decided to implement a uniform policy in your business?
It’s easy to work out which style and look to introduce in your uniforms. But the difficult part is to make your employees comply with this rule while keeping productivity and morale high. As much as you understand how uniforms can help enhance your company’s image, your staff may not be aware of this (yep, even if they have actually more to benefit from having a uniform).
With that being said, we’d like to share some tips on how to implement a highly proactive uniform or dress code policy that your employees will stick with.
Communicate the need for a uniform policy
To create consensus within your organisation, it’s important to explain to your staff the reasons for your decision. This way, they will understand why they need to wear uniforms or follow a prescribed dress code.
Your uniform policy should also have a fair discipline system to encourage employees to follow regulations. Make sure this is applied consistently, and you can choose from giving our administrative warnings or demerits when a violation has been made.
2. Be open to suggestions
Your employees will be the ones who will wear the uniform, so it’s best to listen to what they have to say. Will they feel comfortable wearing this type of clothing at work? Will it help make their work easier? Will they have trouble maintaining the garment? Gather your ideas and then ask them what they think about them. They may present some ideas you might have overlooked.
3. Consider gender, religious beliefs, racial differences and disabilities
There are some issues you need to manage that could lead to negative outcomes if gotten wrong, such as gender, religion and race. In implementing a uniform policy or dress code, you have to be careful in addressing these factors. First, it might help to have men and women wear comparable levels of clothing in terms of comfort and appearance, such as matching long sleeved polos in the office or utility pants in industrial environments.
At the same time, be aware of implications of religious beliefs and racial concerns. Some religions require certain types of clothing to be worn, just as certain hair types cannot be managed wearing caps or hats at work. The same thing applies with disabled employees; the clothing items you choose are appropriate and comfortable to use. To prohibit anything may be grounds for discrimination.
4. Put it in writing
Prepare your uniform policy in a document format. Here are some important points to include.
- Policy brief and objectives – How can having a dress code benefit the company as a whole?
- Scope – Does it apply to all employees, or just a certain department within the company?
- Policy elements – Outline your rules
- Exceptions – Does the dress code apply even during outdoor activities? Will you include wash days?
- Disciplinary action – What happens when an employee disregards the policy?
- Effectivity date – When will the uniform policy be official?
5. Make it official
Give your employees a sense of accountability by making sure they have read and understood the policy. Formally address the policy with your staff and have them sign it.
6. Make it accessible
Once you have drafted and formalized your uniform policy, you have to publish it on all available platforms to make it accessible to your employees. Provide them with a hard copy in the form of a booklet or a simple handout and send it to them via email so they can access the document anytime.
Need help in choosing clothing items? Check out our impressive collection of uniforms and workwear.